I've had some requests for assistance with editing rosters. Here's a quick how-to on the elegant way to do things.
You must, of course be approved as a team admin in order to edit your school's roster. This article will assume you are already approved and logged in.
Go to your team page (Teams/select your school). Then click on the black Team Manager box below your school name. That will bring up a page for your school similar to the one you see above for my school. Click on the roster link you see on the left-hand side of the screen.
This will bring up a screen with all of the athletes currently associated with your team.
Athletes that are currently crossed out are Inactive. These should be athletes who are no longer particpating in either track or cross country for your school. They may still be attending your school, but are no longer participating. This is the only place you will see these athletes on your team roster. For any additional athletes that need to be made inactive, you can put a checkbox next to their name and click on the Move to Inactive button.
Next, you will see the graduation year and a sport designation for each athlete on your list. The most important part here is to have the correct designations for each athlete on your roster. If an athlete participates in cross country, but not track and field, only an XC should show following the name. If an athlete participates in both sports, both an XC and a TF should follow his or her name.
Let's suppose an athlete shows both an XC and a TF following his/her name. This is the default setting when you create a new athlete for your roster. If you want this athlete to show only for cross country, you should put a checkbox beside the name and click on the Remove from TF button. If there are multiple athletes in this category on your roster, you can put checks in the boxes beside their names and do them all at once. This will make these athletes appear only on the XC roster. They will still appear on the general team roster when visiting your team page, but they will not clutter the list of athletes to select from when doing online entries for cross country.
If there are athletes who participate only in track and field, but not in cross country, click in the box beside each of these names. Then click on the Remove from XC button. This will make these athletes appear only on the track and field roster for purposes of online registration.
The net result of cleaning up your school roster in this fashion is to reduce clutter. Now, when you are doing online entries, you have reduced set of names to search through. Any time you need to, you can make an athlete active again, add to the XC roster, or add to the TF roster by simply checking boxes and clicking buttons. There is also a button to click to add an entirely new athlete.
It is highly suggested that you do not make an athlete inactive simply because they are not out for cross country in the fall or track and field in the spring. Simply remove them from the roster of the sport they are not participating in. This helps to prevent the creation of duplicate athletes. Please do not move a graduated athlete to inactive. The elegant solution here is to click on the athlete name and add in the year of graduation. If that year is 2012 or sooner, the athlete will automatically be removed from your current roster.
If you have duplicate athletes on your roster (with or without variant spellings), please let me know at the e-mail address in the lower left corner of the screen of any page on this site, and I will merge those into a single profile.
Thanks, that's all there is to it!